Photos & Modes

Set how many photos a Capture needs, add camera modes, and choose the reasons people can give for using fewer.

Admins onlyOpen in Superlister

Overview

Workspace defaults

Capture modes

Choosing a mode

Proceeding with fewer photos

Saving

Click the screen or use the arrow keys to step through.

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01Overview

Photos & ModesAdmins only: Open Settings and choose Photos & Modes, under Captures. It sets how many photos every Capture in your workspace needs, the camera modes people can pick from, and the reasons they can give for using fewer photos. Only workspace admins can change it. Everyone else sees Workspace admins manage photo requirements.

02Workspace defaults

Photo limits: The Minimum and Maximum number of photos for a Capture, each between 1 and 20. They apply when no mode is chosen, and start at 5 and 20. The minimum can’t be higher than the maximum.

03Capture modes

A mode has its own photo limits and camera guides, so you can ask for fewer photos of a record than of a jacket. When a mode is chosen, its limits replace the workspace ones. Each mode is listed with its photo range and description.

Switch a mode on or off: Switch a mode off to hide it from people creating Captures without losing its settings. Modes can’t be deleted, so switch off any you no longer use.
Edit: The pencil opens the mode in the Edit mode window, with the same fields as a new mode.
Add mode: Opens the New mode window. A new mode starts with your workspace photo limits and the 3×3 grid switched on. A workspace can have up to 50 modes.
NameRequired: How the mode appears when people choose it, such as Small items or Cameras & lenses. Up to 100 characters, and each mode needs a different name.
DescriptionOptional: A short note on what the mode is for, up to 500 characters. It’s shown beside the mode in your list and under the Mode menu when someone chooses it.
Minimum and Maximum: The photo limits for this mode, between 1 and 20. The minimum can’t be higher than the maximum.
Camera guide preview: Shows how the guides below will look over the phone camera. It updates as you change them.
3×3 grid: Shows a grid over the phone camera to help line items up. Grid opacity sets how strong the lines are, from 10% to 100%. It starts at 45%.
Centre circle: Shows a circle in the middle of the camera, to help centre items. Circle size sets how wide it is, and Circle opacity how strong it is. It starts off.
Apply mode: Adds the mode to your list, or updates it. It’s available once the mode has a name that isn’t already used. The change isn’t saved until you choose Save changes.

04Choosing a mode

When creating a Capture: Once at least one mode is switched on, people creating a Capture see a Mode menu with Workspace defaults and each mode, and the photo range alongside. On a phone, the mode’s guides appear over the camera. Each device remembers the last mode used.

05Proceeding with fewer photos

Sometimes an item doesn’t need the minimum. These settings decide whether people can carry on anyway, and what they have to say.

Reasons: The reasons people can choose from. There are none to begin with. Switch a reason off to stop offering it. Reasons can’t be deleted.
Add reason: Type a reason, such as Additional angles add no detail, and choose Add reason. Reasons can be up to 160 characters, each one must be different, and you can have up to 50.
Allow proceeding without a reason: Adds Continue without a reason to the list, so people can carry on without picking one. Choosing it covers only the Capture being created. It starts off.
Proceed anyway: When a Capture has fewer photos than the minimum, people can choose Proceed anyway and pick a reason. The reason is saved with the Capture. Until you add a reason or allow proceeding without one, nobody can create a Capture below the minimum. A Capture always needs at least one photo, and the maximum can’t be exceeded.

06Saving

Nothing on this page is saved until you choose Save changes.

Save changes: Saves everything on the page at once. It’s available once you’ve changed something and everything is valid. If something isn’t, such as a minimum above the maximum, the problem shows above the buttons. Anyone creating a Capture at the time is asked to review the new mode and limits before they finish.
Cancel: Undoes everything you’ve changed since you last saved.
Discard changes and reload: If another admin saved changes while you were editing, your save is turned down and this message appears. Choose Discard changes and reload to start again from their settings.